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Privacy & GDPR



Your Personal Data –what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by [the General Data Protection Regulation 2016/679 (the “GDPR”).


Who are we?

South Ayrshire Befriending Project (SABP) is the data controller. This means it decides how your personal data is processed and for what purposes. 



How do we process your personal data? 


South Ayrshire Befriending Project complies with its obligations under [the GDPR] by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. 



 The categories of information that we process about you might include:


·      personal identifiers and contacts (such as name, contact details and address)

·      equal opportunities (such as ethnic origin, age, disability)

·      referral information (background and current information on young person)

·      medical, dietary requirements and allergies 

·      befriending activities 


Why we collect and use the information


We collect and use information for the following purposes:

·               to provide appropriate support for everyone involved with SABP

·               to monitor and report on progress made by young people

·               to assess the quality of our service

·               to keep everyone safe (food allergies, or emergency contact details) 

·               to meet the statutory duties placed upon the service


Under the General Data Protection Regulation (GDPR), the lawful basis we rely on for processing information about young people is:

Consent of the data subject:-The data subject has given consent to the processing of his or her personal data for one or more specific purposes.

How we collect the information


We collect the information via application forms, referral forms, home assessments, consent forms, evaluations and volunteer expense forms.


Information on the young people and volunteers we support is essential for the Projects’ operational use. The information you provide to us is requested on a voluntary basis. In order to comply with the data protection legislation, we will inform you at the point of collection, what information we will gather and gain your consent.

Storing the information


We hold all data about you securely for the set amount of time shown in our data retention schedule. All information will be stored and processed in accordance with general principles of data protection.



Who we share your information with


All personal data will be treated as strictly confidential, and we will only share your data with third parties outside of the project with your consent (except in the case of Child Protection where the Project has a legal duty to share information).


Requesting access to your personal data:

Under data protection legislation, anyone we hold information about has the right to request access to it. To make a request for your personal information, or be given access to your child’s case notes, contact the Senior Coordinator at the Project.



You also have the right to:

·      object to processing of personal data that is likely to cause, or is causing, damage or distress

·      in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and

·     a right to seek redress, either through the ICO, or through the courts

If you have a concern or complaint about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at

Website Terms of Use:

Welcome to our website. If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern SABP’s relationship with you in relation to this website. If you disagree with any part of these terms and conditions, please do not use our website.


The term ‘SABP’, 'South Ayrshire Befriending Project' , ‘us’ or ‘we’ refers to the owner of the website The term ‘you’ refers to the user or viewer of our website.


The use of this website is subject to the following terms of use: The content of the pages of this website is for your general information and use only. It is subject to change without notice.


Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.


Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.


This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.


All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are a knowledge on the website.


Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offense. From time to time, this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).


Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Northern Ireland, Scotland and Wales.

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