Your Personal Data –what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by [the General Data Protection Regulation 2016/679 (the “GDPR”).
Who are we?
South Ayrshire Befriending Project (SABP) is the data controller. This means it decides how your personal data is processed and for what purposes.
How do we process your personal data?
South Ayrshire Befriending Project complies with its obligations under [the GDPR] by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
The categories of information that we process about you might include:
· personal identifiers and contacts (such as name, contact details and address)
· equal opportunities (such as ethnic origin, age, disability)
· referral information (background and current information on young person)
· medical, dietary requirements and allergies
· befriending activities
Why we collect and use the information
We collect and use information for the following purposes:
· to provide appropriate support for everyone involved with SABP
· to monitor and report on progress made by young people
· to assess the quality of our service
· to keep everyone safe (food allergies, or emergency contact details)
· to meet the statutory duties placed upon the service
Under the General Data Protection Regulation (GDPR), the lawful basis we rely on for processing information about young people is:
Consent of the data subject:- The data subject has given consent to the processing of his or her personal data for one or more specific purposes
How we collect the information
We collect the information via application forms, referral forms, home assessments, consent forms, evaluations and volunteer expense forms.
Information on the young people and volunteers we support is essential for the Projects’ operational use.The information you provide to us is requested on a voluntary basis. In order to comply with the data protection legislation, we will inform you at the point of collection, what information we will gather and gain you consent.
Storing the information
We hold all data about you securely for the set amount of time shown in our data retention schedule. All information will be stored and processed in accordance with general principles of data protection.
Who we share your information with
All personal data will be treated as strictly confidential, and we will only share your data with third parties outside of the project with your consent (except in the case of Child Protection where the Project has a legal duty to share information).
Requesting access to your personal data
Under data protection legislation, anyone we hold information about has the right to request access to it. To make a request for your personal information, or be given access to your child’s case notes, contact the Senior Co-ordinatorat the Project.
You also have the right to:
· object to processing of personal data that is likely to cause, or is causing, damage or distress
· in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
· a right to seek redress, either through the ICO, or through the courts
If you have a concern or complaint about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/
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